Your staff are using AI. Nothing says what they can put in it.
Generate a tailored AI usage handbook in minutes, get it signed by your team, and prove it. Built for UK GDPR and employment law.
From £99/month (3-month minimum). Annual billing available.
Everything you need to stay compliant
A complete toolkit for creating, distributing, and proving compliance with your AI usage policy.
Tailored to Your Business
Answer a few simple questions and get a tailored employee handbook in minutes.
UK Compliance Focused
Built from ICO, ACAS, GOV.UK, and NCSC guidance.
Employee Signature Tracking
Send the policy to your team and track who signed.
Automatic Reminders
Chase unsigned employees without lifting a finger.
Policy Updates
We track UK AI guidance and tell you when your handbook needs regenerating.
Audit Report Export
One click proof of compliance for insurers, clients, or regulators.
How it works
From questionnaire to compliant handbook in three steps.
Answer questions
Tell us about your company and how you use AI.
Generate policy
Your answers select from 30 UK-sourced clauses to build a handbook specific to your business.
Distribute and track
Email it to your team, collect signatures, and stay compliant.
See what you get
The first page of a real handbook. Seven sections, thirty clauses, selected by your answers.
AI Usage Policy — [Your Company] Ltd
Version v1.0
Date issued 9 September 2026
Applies to all employees, contractors, and temporary staff
This policy is based on UK regulatory guidance from the ICO, ACAS, GOV.UK, and the NCSC. It is not legal advice. For advice on your own circumstances, consult a solicitor.
Contents
- 1. Data Privacy
- 2. Transparency and Disclosure
- 3. Human Review and Oversight
- 4. Approved Tools and Usage
- 5. High-Risk Use Cases
- 6. Incident Response
- 7. Enforcement and Acknowledgment
1. Data Privacy
How to handle personal and confidential information when using AI tools.
1.1
You must not enter [Your Company] Ltd's confidential information, or confidential information belonging to our clients, into any public or consumer AI tool. This includes anything you would not be willing to publish outside the company.
When you type information into an AI tool, you are sending it to the company that runs that tool. [Your Company] Ltd remains responsible for that information under data protection law even though someone else is processing it. That responsibility does not transfer to the tool provider.
Security here is not only about protecting our networks from attack. The security principle covers every aspect of how we process personal data, and requires that data can be accessed, altered, disclosed or deleted only by those we have authorised, and that those people act only within the authority we give them.
Every clause is drawn from ICO, ACAS, GOV.UK and NCSC guidance.
Simple, transparent pricing
Priced by headcount. Every plan includes the document, signatures, tracking and the audit report.
Growth
For teams of up to 50.
or £990/year — two months free
- Up to 50 employees
- Tailored policy document
- Employee signatures
- Signature tracking and reminders
- Policy updates when guidance changes
- Audit report export
You are committing to a 3-month minimum subscription. After 3 months, this becomes a monthly rolling subscription that you can cancel anytime.
Choose GrowthBy choosing monthly, you commit to 3 months. After that, cancel anytime.
Scale
For teams of up to 250.
or £1,990/year — two months free
- Up to 250 employees
- Tailored policy document
- Employee signatures
- Signature tracking and reminders
- Policy updates when guidance changes
- Audit report export
You are committing to a 3-month minimum subscription. After 3 months, this becomes a monthly rolling subscription that you can cancel anytime.
Choose ScaleBy choosing monthly, you commit to 3 months. After that, cancel anytime.
Enterprise
For more than 250 employees.
- More than 250 employees
- Tailored policy document
- Employee signatures
- Signature tracking and reminders
- Policy updates when guidance changes
- Audit report export
- Invoiced billing
Frequently asked questions
No. policify provides policy templates based on UK regulatory guidance. For advice on your own circumstances, speak to a solicitor.
Ready to get your AI policy in order?
Answer a few questions and have a tailored handbook ready in under 10 minutes.